With the SolarPACES 2021 getting closer, we would like to give you instructions on how to prepare and upload your poster presentation.

We will provide an Online Conference Platform on which all posters will be displayed during the whole conference. It will also remain accessible after the conference for a month.  In addition all posters will be displayed in the password secured Internal Area on the conference website after the conference for another year.

On the conference platform, the poster may be set up and edited directly within the platform. For the internal area we ask you to prepare your poster as PDF and optionally also prepare a short video with explanations. (The PDF and video may also be uploaded to your poster in the conference platform.)

Your poster session will take place at the time and date given in the detailed conference program. During the poster session should be logged in to the conference and available for questions and discussion with the conference participants.

Instructions for video and pdf files:
 

• You are asked to prepare your poster as a single page PDF file, preferably in landscape format, since it will mostly be displayed on computer screens.
• Your poster presentation video(mp4 format) should not be longer than 5 minutes.
• Start the presentation with a preview of your poster and a short introduction of yourself.
• We recommend making your short video by recording a number of ppt slides together with audio explanations, using PowerPoint (Microsoft Office) to record your speech. Additionally, you have the option to use your webcam and add a recording of yourself in the lower-right corner of your presentation. Please find an Office tutorial here.
  If you are more familiar with other video recording tools, you are of course welcome to use those to create the mp4 file.
• We recommend that you not include your email address in the PDF file to prevent unsolicited emails.

Poster upload (Internal Area):
 

• All files (PDF and mp4) must be uploaded by Monday, September 20 at the latest.
• Once the upload is open, registered poster authors will automatically receive a personal upload link by email.
• Please note that consent for publication for both the video presentation and the poster PDF must be given during the upload process.

Poster session:
 

• During the virtual poster session, you must be logged in to the Online Conference Platform and be available to answer questions from attendees. You will receive further instructions by email  prior to the conference start.
• You can find the exact time of your poster session in the online program. Please note that all times are shown in Coordinated Universal Time (UTC).

• If you click on “Poster Booths” on the left menu, you should be able to see your poster by clicking the name or the banner of the booth you just created.
• If you wish to re-edit your poster booth, click first on “visit”, then again on “edit booth”.